At a glance
- Migration from outdated mail servers to Google Workspace, with email, calendars and collaboration on one modern foundation.
- Enforced two-factor authentication, endpoint security on every device and secure password management for the whole team.
- A Calendly booking flow integrated into the website, so visitors can schedule a time straight away.
- Ongoing IT management and support, plus the use of AI to make recurring work smarter and faster.
Wasombouw, based in Kaatsheuvel, designs and builds made-to-measure washing machine cabinets for home laundry rooms, made from moisture- and splash-resistant MDF. The idea behind it is simple: a good-looking, practical cabinet for your washing machine shouldn't only be available from a kitchen showroom, but should be accessible and affordable. Customers design their own cabinet in the online configurator, request free colour samples, book a visit to the showroom in Kaatsheuvel and can have it installed if they wish. Wasombouw delivers throughout the Netherlands and Belgium and works with retail partners. A business that works this closely with its customers, sells online and manufactures to order relies heavily on its IT. Email that always works, calendars that are accurate, files everyone can find and a website that leads straight to an appointment: that's not a luxury, it's the engine behind the growth. When that foundation began to hold the business back, Wasombouw went looking for an IT partner that could modernise the whole setup and then simply keep managing it. That partner turned out to be TRON Group. In this case study you'll read how we replaced the outdated email environment with Google Workspace, streamlined the booking flow on the website, and got security, password management and collaboration in order. No grand claims, just an environment that quietly and reliably works with you rather than against you. We worked step by step, so day-to-day production and customer contact could carry on as normal while the foundation was being overhauled.
Starting point
The challenge
Wasombouw's old email environment ran on outdated mail servers. A setup like that works until it doesn't, and it brings creeping problems: email that doesn't always arrive reliably, calendars that are hard to share, and no logical place where the whole team can find files centrally. For a business that has to keep track of orders, configurations, installation appointments and customer contact every day, that costs time and attention better spent on customers. Security was a concern too. A growing business works with more people, more devices and more accounts, and the risk grows with it. Passwords weren't managed centrally and securely, two-factor authentication wasn't enforced everywhere, and the individual devices lacked consistent endpoint security. That's exactly the kind of situation in which one weak password or one unprotected device can turn into a nasty breach. Finally, Wasombouw wanted its website to work better as a sales channel. Many visitors want to book a time, for example for advice or a showroom visit, but there was no smooth, direct way to do so. An interested customer who has to wait for a call-back or an email exchange is simply more likely to drop off. The brief to TRON Group was clear: get the foundation in order, make it secure, and make sure the website takes visitors to an appointment without any hassle.
How we tackled it
Our approach
Assessment and migration plan
We started by listening and mapping things out. How does the team work, which email addresses and data are there, and what absolutely has to be kept? Based on that, we drew up a migration plan to Google Workspace so email, contacts and calendars could move across without anything getting lost on the way. The principle: Wasombouw's day-to-day operations should be affected as little as possible. We agreed clearly in advance what would happen and when, so the team knew where they stood.
Migration to Google Workspace
We replaced the outdated mail servers with Google Workspace. Email, calendars and collaboration now sit on one modern, managed foundation that works anywhere and on any device. Accounts are set up properly, calendars can be shared, and the environment scales easily as the team grows. This falls under our Google Workspace service, where we don't just migrate but also keep managing the environment.
Getting security right: 2FA, endpoints and password management
Next, we set up security. We enforced two-factor authentication (2FA) on the accounts, rolled out endpoint security on every device and introduced a central password management solution. Passwords and secrets can now be stored and shared securely, without being passed around in a chat message or on a sticky note. This is part of our Cyber Security approach and significantly reduces the risk of misuse.
Calendly booking flow on the website
To strengthen the website as a sales channel, we integrated a Calendly booking flow. A visitor can now pick a convenient time directly, and it lands straight in the right calendar. That cuts out the back-and-forth emails and stops interested customers from dropping off unnecessarily. This integration ties in with our Software Engineering service, where we make tools work neatly with the site.
Drive workflow, AI and ongoing management
Finally, we set up a Google Drive workflow so the team works on files together and everything can be found centrally, rather than being scattered across devices and mailboxes. We also helped put AI to work to handle recurring tasks more smartly. We keep it all running with general IT support through our Managed IT service, so Wasombouw has one dedicated point of contact for everything IT-related.
The big picture
The solution
The result is a coherent IT environment that brings peace of mind. Google Workspace is the foundation: email, calendars and collaboration live in one modern place that works anywhere and scales easily. The outdated mail servers are a thing of the past, along with the uncertainty that came with them. Security is no longer an afterthought but built in as standard. Two-factor authentication is enforced, every device has endpoint security, and passwords and secrets are managed and shared centrally and securely. That has substantially reduced the risk of a data breach or account takeover, without the team noticing much of it in daily use. The website now plays an active role in customer contact. Through the integrated Calendly flow, visitors book their own appointment, which goes straight into the right calendar. File sharing and collaboration run through a clear Google Drive workflow, and with the help of AI the team handles recurring work more efficiently. Behind all of this, TRON Group is the dedicated point of contact for managed IT and support, so Wasombouw can keep focusing on what it does best: making beautiful made-to-measure washing machine cabinets.
What it delivers
The results
- Email, calendars and collaboration on one modern foundation
- Google Workspace
- Enforced two-factor authentication and secured devices
- 2FA + endpoints
- Ongoing IT management with one dedicated point of contact
- Managed
Since the switch, Wasombouw has been working with an environment that works with it rather than against it. The migration to Google Workspace brought email, calendars and collaboration together in one place that works reliably on any device, so the team spends less time on technical noise and has more time for customers and production. Security has taken a clear step forward. With enforced 2FA, endpoint security on every device and central password management, the environment is better protected against common risks such as weak or shared passwords and unprotected devices. Being able to share passwords and secrets securely also makes collaboration both easier and safer. Commercially, the Calendly booking flow on the website helps guide visitors smoothly to a concrete appointment, without endless back-and-forth emails. The Google Drive workflow ensures everyone has access to the right, up-to-date files, and the use of AI makes recurring work lighter. With TRON Group as its dedicated IT partner, Wasombouw has an environment that suits a growing business and can scale smoothly with whatever comes next.
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