At a glance
- Centrally managed Microsoft 365 with conditional access and two-factor authentication as the basis for working securely
- Endpoint management and mobile device management, so laptops and mobile devices are managed and secured wherever they are
- Password management that tackles weak and reused passwords without getting in people's way
- IT consultancy that grows with an internationally operating organisation
Work Wise Projecten is an international maintenance and service provider for the offshore, marine and wind energy sectors and for the oil and gas industry. From its head office in Nieuwerkerk aan den IJssel, the organisation works worldwide, both onshore and offshore. Its teams are deployed for scaffolding, rope access, coating and painting, insulation, piping and construction, inspections (including NDT) and the supply of skilled tradespeople, among other things. It is work where quality and safety come first, and where people are often working remotely, on site or at sea. An organisation like that places its own demands on IT. Staff and project managers need secure access to their email, documents and planning from anywhere, often from changing locations and a wide range of devices. An email answered on the move, a work package opened on site, a document consulted offshore: it all has to work, without hassle and without unnecessary risk. At the same time, the threat of phishing and data theft is growing across the sector, and an internationally operating company with sensitive project information is an attractive target. That is why Work Wise Projecten was looking for an IT partner that would not just keep the digital workplace running, but would also secure it properly and act as a sounding board. Not a supplier who only shows up when something breaks, but a dedicated point of contact who knows the environment and proactively keeps it in order. TRON Group has since taken care of Microsoft 365 management, security and endpoint management, with IT consultancy as the common thread to explain choices and record them together.
Starting point
The challenge
Work Wise Projecten has a working environment that is not tied to a fixed office. Skilled tradespeople, project managers and office staff are spread across different locations and regularly work remotely or offshore. That calls for access to email, files and collaboration that is always available, yet cannot simply be open to anyone. The challenge had two sides. On the one hand, day-to-day work had to keep running smoothly: logging in, collaborating in Microsoft 365 and reaching the right data, wherever someone happens to be. Delays or hassle when logging in cost time and cause frustration, especially for people who are on the move or on site and don't always have a helpdesk around the corner. On the other hand, the need for strong security was growing. An international company in the energy and offshore sector handles sensitive project information and is an attractive target for phishing and account misuse. Without central control over accounts, devices and passwords, risks quickly appear: weak passwords, devices that drop off the radar and access that no longer matches someone's role. Staff and temporary workers joining and leaving also requires structure, so nobody keeps access for longer than necessary. Work Wise Projecten wanted to reduce those risks without getting in its people's way, and was looking for a partner that thinks ahead rather than just fixing things. A partner that explains choices in plain language, documents what has been set up together with the client and keeps an eye on the big picture as the organisation changes.
How we tackled it
Our approach
Setting up and managing Microsoft 365 centrally
We started by taking over management of the Microsoft 365 environment. Accounts, licences, email and collaboration were brought into view in one place, so staff joining and leaving is handled in a structured way and nobody keeps access they no longer need. The result is an environment you can oversee and maintain, which gives peace of mind when the team changes.
Tightening security with conditional access
Next, we tightened security with conditional access and two-factor authentication (2FA). Every login is checked against conditions such as account, device and context, so only trusted access is allowed. For an internationally operating team, this is an important step in stopping account misuse and phishing, without making everyday logins unworkable.
Endpoint management and mobile device management
We set up endpoint management and endpoint security, supplemented by mobile device management. Laptops and mobile devices are centrally managed, given policies and secured, even when they are used outside the office or on site. That keeps devices visible and company data better protected, even if a device is lost or needs replacing.
Introducing password management
To tackle weak and reused passwords, we set up password management. Staff can store and use strong passwords securely without having to remember them all. That reduces a common risk and makes working securely easier in practice, including for people who use several systems.
IT consultancy as an ongoing common thread
We provide IT consultancy throughout every step. We explain choices in plain language, help shape the set-up and align IT with how Work Wise Projecten actually works. That way the environment keeps growing with the organisation and decisions stay well founded and traceable, even as new locations or projects are added.
The big picture
The solution
The solution is a centrally managed and secured Microsoft 365 environment that suits an internationally operating organisation. TRON Group takes care of day-to-day management, security and endpoint management, so Work Wise Projecten can focus on its own work in the offshore, marine and wind energy sectors and in the oil and gas industry. In practice, this means accounts, licences and access are managed centrally, logins are secured with conditional access and two-factor authentication, and laptops and mobile devices stay visible and protected through endpoint management and mobile device management. Password management makes strong, secure passwords the norm. IT consultancy ensures all the components fit together and that choices are explained and documented. The result is a working environment that people can use securely in the office, remotely and on site, with TRON Group as their dedicated point of contact. Security largely runs in the background, so day-to-day work is barely affected, while the risks are reduced for good. If something changes in the team or a new need arises, the set-up can be adjusted step by step.
What it delivers
The results
- Microsoft 365 management
- Centralised
- Conditional access and verification
- 2FA
- Endpoints and mobile devices
- Managed
For Work Wise Projecten, the partnership above all means peace of mind and a clear overview. The Microsoft 365 environment is centrally managed, so accounts, licences and access stay transparent and staff joining and leaving is handled in a structured way. There is no longer any need to search in different places to find out who has access to what. Thanks to conditional access and two-factor authentication, logins are better protected against phishing and account misuse, which matters for a company handling sensitive project information in the energy and offshore sector. With endpoint management and mobile device management, laptops and mobile devices are no longer isolated islands, but are centrally managed and secured, even outside the office. Password management reduces a common risk by making strong passwords both secure and workable. Because IT consultancy forms the common thread, choices remain explainable and the set-up grows with the organisation. Work Wise Projecten now has a dedicated point of contact for IT and security, without having to deal with it constantly itself. Attention can stay where it belongs: on the work in the field and at sea.
FAQ
